Who You Are

You are a thoughtful, highly organized Virtual Assistant who enjoys untangling digital chaos. Color-coded calendars? Yes, please. Renaming files from “Final_final_REALLYfinal-v3.pdf” to something sane?

Even better. You love bringing order to the creative whirlwind, especially when a designer almost had a system, but just needed someone like you to maintain it.

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You’re the kind of person who notices when deadlines are drifting, links are broken, or folders are about to implode and gently gets everything back on track. Whether it’s scheduling brand reviews, organizing assets in Google Drive, or setting up automation flows, you bring calm to the chaos without dampening the creativity.

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You’ve sat in enough kick-off calls to know which questions to ask (and which ones to save for later). You move with empathy, communicate with care, and keep a sharp eye on the details that help creative work run smoothly. You know how to work independently, but you also know when to check in, clarify, or poke for missing files.

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You understand that thoughtful work isn’t just about getting things done, it’s about doing them in a way that supports everyone. You take accessibility seriously, and whether you’re proofreading an email or uploading a video, you’re mindful of alt text, formatting, and user-friendly structure.

You’re curious about accessibility standards like WCAG, and even if you’re still learning, you’re committed to making sure content is inclusive by design. You’re also comfortable supporting workflows that accommodate neurodivergent communication styles, executive function needs, and flexible pacing—because accessibility isn’t just for the audience; it’s for the team, too.

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In a year, your impact will be obvious: systems will flow, content will be easier to access for everyone, and the founder’s calendar will have more breathing room. You’ll help build a backend that’s not just organized, it’s equitable, human-centered, and aligned with the studio’s mission to design for access, not just aesthetics.

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In short: you're the kind of assistant every creative studio dreams of—organized but not rigid, proactive but not pushy, and genuinely excited to make things work better and more inclusively for everyone.

You’d Be a Great Fit If You…
 

• Notice when file names are inconsistent or folders need cleanup, and actually enjoy fixing them.

• Can manage your own time without needing micromanagement, and reliably follow through on open loops.

• Are comfortable working in online tools like Google Drive, Gmail, and Honeybook (or similar).

• Are curious about accessibility and inclusive design. Not just as buzzwords, but as practical ways to improve how content is shared, structured, and experienced.

• Know your own communication preferences (async, direct, visual, verbal) and respect that others—including neurodivergent clients—may have different ones.

• Are comfortable gently prompting clients or collaborators when accessibility considerations (like alt text, clear formatting, or time zone sensitivity) are missing.

• Can commit to brief, consistent weekly check-ins and track your hours with clarity and integrity.

• Respect your own boundaries, advocate for others’ access needs, and see honest, kind communication as part of doing good work—not extra labor.